Annual General Meeting (AGM)
As a membership organisation it’s very important that we’re accountable to our members for what we do and how we spend the money we raise. One of the main ways of doing this is through our Annual General Meeting (AGM). At the AGM we ask our members to approve our annual report and accounts and to elect members to our Trustee Board.
Our next AGM will be held at 4pm on 11 December 2018, at The National Deaf Children’s Society, Ground Floor South, Castle House, 37-45 Paul Street, London EC2A 4LS.
The purpose of the meeting will be:
- To receive the report of directors, the annual accounts for the year ended 31 March 2018 and the auditors’ report.
- To appoint Crowe Clark Whitehill, St Bride’s House, 10 Salisbury Square, London, EC4Y 8EH as NDCS’s auditors and to authorise the Trustee Board to fix their remuneration.
- To re-elect two of to the Trustee Board who retire by rotation, namely Helen Selwood and Gerard Featherstone.
Important notice: changes to the way you vote
The AGM is usually a short meeting held at our head office in London. We know it’s not convenient for many of our members to attend, so each year we’ve sent you an AGM brochure and a voting form to be returned by post.
Our most recent AGM was held on 3 November 2017.
The minutes of this meeting record that you approved a new constitution for the Charity. One of the changes in the new constitution means that we can now give you the opportunity to cast your vote online via a website.
This will make it easier for you to cast your vote and will save us money on printing and postage.
We have appointed a company (ERS) to manage the voting for us. In mid-October they will send you a link by email that you can use to (i) read about the resolutions we are asking you to vote on and the trustees that we are inviting you to elect; and (ii) cast your vote.
If we do not have a valid email for you, or if you have asked us not to contact you by email, you will receive a printed voting pack through the post. The voting pack will contain everything you need to cast your vote by post, but will also provide you with instructions so that you can vote online if you prefer.
Any member will, of course, still be welcome to turn up to the AGM and vote in person or to appoint a proxy to vote for them.
Please note that voting is only open to full members of the Society. These are the parents/ carers of deaf children and young people aged 0-25yrs, and young deaf people aged 18-25yrs who have signed-up as members. Only full members with voting rights will receive communications from ERS about our AGM.
Attending the AGM in person
The venue is fully accessible with wheelchair access at the entrance. There are also disabled toilet facilities.
A speech to text reporter and a BSL interpreter will be in place throughout the AGM.
Tea, coffee and biscuits will be available before the meeting.
The AGM will conclude by 5pm.
Directions to NDCS
We're holding the AGM at our Head Office in London. The address is The National Deaf Children’s Society, Ground Floor South, Castle House, 37-45 Paul Street, London EC2A 4LS.