Annual General Meeting 2017

Company number: 2752456

Companies Acts 1985 to 2006

Notice of the Annual General Meeting of

The National Deaf Children’s Society (“the Charity”)

Notice is hereby given that the annual general meeting of the members of the Charity will be held at the following address: The National Deaf Children’s Society, Ground Floor South, Castle House, 37-45 Paul Street, London EC2A 4LS.

On: 3 November 2017, At: 4:00pm

The purpose of the meeting will be to transact the business set out below. Resolutions 5 and 6 will be proposed as special resolutions.

Ordinary resolutions

1. Resolution one:
To receive the report of directors, the annual accounts for the year ended 31 March 2017 and the auditors’ report.

2. Resolution two:
To appoint Crowe Clark Whitehill, St Bride’s House, 10 Salisbury Square, London, EC4Y 8EH as NDCS’s auditors and to authorise the Trustee Board to fix their remuneration.

3. Resolution three:
To elect two members to the Trustee Board: 

  • Jennie Rayson
  • Dominic Holton

4. Resolution four:
To re-elect two of to the Trustee Board who retire by rotation: 

  • Lisa Capper
  • Tim Polack

Special resolutions

5. Resolution five:

That, the draft Articles of Association attached hereto are approved and adopted as the Articles of Association of the Charity in substitution for and to the exclusion of all existing Articles of Association of the Charity.

6. Resolution six:

That, the operative provisions of the Memorandum having been incorporated into the new Articles of Association, the existing Memorandum of Association of the Charity be amended and restated such that it conforms with the draft Memorandum of Association attached.

The date of this notice is: 4 September 2017

By order of the Board

Jane Foreman, Company Secretary

About the AGM

This is an exciting year for us. We launched our new strategy in June, setting out our direction for the next 5 years. To help us deliver the strategy we want to update our constitution, set out in our Memorandum and Articles of Association, and at the Annual General Meeting (AGM) we will ask members to approve these by voting on two special resolutions.

Our AGM is an opportunity for us to report back to our members on how things have gone over the past year. We will provide an update on our financial position and ask our members to take part in determining the direction of the charity by voting to elect trustees who will be responsible for overseeing the running of NDCS. This year we will also ask members to vote on an updated constitution, on which we consulted members this summer.

NDCS currently has more than 33,000 members eligible to vote, the parents and carers of deaf children based throughout the UK. We realise that it is not possible for many of our members to come to the AGM and vote in person. Therefore, we make it possible for you to use your vote by use of a voting form. All members who are eligible to vote will receive an AGM pack and voting form through the post.

The AGM pack tells you everything you need to know to cast your vote either in person or by nominating a proxy. A proxy means that you can either ask someone you know to come to the AGM and vote on your behalf or, as the majority of our members do, you can nominate the person chairing the AGM to vote on your behalf. Please see instructions on the voting form to tell us how you intend to use your vote.

However you intend to vote, please make sure we receive your signed voting form by 12 noon on Thursday 2 November 2017.

Attending the AGM in person

The venue is fully accessible with wheelchair access at the entrance. There are also disabled toilet facilities.
A speech to text reporter and a BSL interpreter will be in place throughout the AGM.
Tea, coffee and biscuits will be available before the meeting.
The AGM will conclude by 5pm.

Directions to NDCS

We're holding the AGM at our Head Office in London. The address is The National Deaf Children’s Society, Ground Floor South, Castle House, 37-45 Paul Street, London EC2A 4LS.