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Our constitution and Annual General Meeting

Photo: Our commitment to removing barriers

The National Deaf Children's Society is a registered charity and a company limited by guarantee. Like all registered charities, we have a written constitution which comprises a Memorandum and Articles of Association. These are supplemented by Regulations.

The Memorandum is a formal statement recording the names of the original subscribers when the charity was set up in its current form.

The Articles of Association set out what the charity is for – our purpose (called the ‘objects’) – and what we are allowed to do to achieve those objects. They also describe how we are run and our relationships with members and members’ groups. The Articles are regularly reviewed to make sure we can continue to meet our purpose, but they can only be changed with the agreement of our members, the Charity Commission and the Office of the Scottish Charity Regulator. They were last updated in 2017.

The Regulations provide additional detail on membership, members’ groups (including Local Groups), Honorary Officers of the Trustee Board (chair, vice-chair, treasurer, deputy treasurer), and voting arrangements for the AGM. The Regulations are regularly reviewed and, if necessary, updated by our trustees at a Board meeting. They were last updated in 2018.

Annual General Meeting

As a membership organisation it’s very important that we’re accountable to our members for what we do and how we spend the money we raise. One of the main ways of doing this is through our Annual General Meeting (AGM). At the AGM we ask our members to approve our annual report and accounts, elect members to our Trustee Board and vote on other matters relating to us.

Notice is hereby given that the annual general meeting of the members of the Charity will be held at 4:00pm on 10 December 2019 at the following address: The National Deaf Children’s Society, Ground Floor South, Castle House, 37-45 Paul Street, London EC2A 4LS.

The purpose of the meeting will be to transact the business set out below.

Resolutions

  1. Ordinary resolution one:
    To receive the report of directors, the annual accounts for the year ended 31 March 2019 and the auditors’ report.
  2. Ordinary resolution two:
    To appoint Crowe U.K. LLP, St Bride’s House, 10 Salisbury Square, London, EC4Y 8EH as NDCS’s auditors and to authorise the Trustee Board to fix their remuneration.
  3. Ordinary resolution three:
    To elect a member to the Trustee Board:
    • Damian Proctor
  4. Ordinary resolution four:
    To re-elect members of the Trustee Board who retire by rotation
    (there are two places available on the Board):
    • Jan Rutherford
    • Jennie Rayson

The date of this notice is: 11 November 2019

By order of the Board

Jane Foreman, Company Secretary

Voting at the AGM

The AGM is usually a short meeting held at our head office in London. While members are welcome to attend the AGM and vote in person, we know it’s not convenient for many of them. So we’re working with CES to give members the opportunity to cast their votes either by post or online.

Please note that voting is only open to full members of the Society. These are the parents / carers of deaf children and young people aged 0-25yrs, and young deaf people aged 18-25yrs who have signed-up as members. Only full members with voting rights will receive communications from CES about our AGM.

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