Personal passports and profiles

boy with cochlear implant in classroom

A personal passport is a document that brings together all the most important information about your son or daughter so that any adult caring for them or working with them can support your child in the best way possible.

More about personal passports and profiles

Personal passports are useful across a range of settings (such as sports clubs, childminders, hospitals, guides/scouts etc.) but in our examples we have focused on early years and school settings.

If your child has an Education, Health and Care (EHC) plan or a co-ordinated support plan a personal passport can still be helpful as it’s much shorter and more accessible and has information on more than just educational issues. 

A personal profile is the same as a personal passport, but has been created by the young person themselves rather than their parents. If your child is of secondary school age or older we would encourage them to create their own personal profile as soon as they feel able to as it’s an important part of developing confidence and independent living skills. More information on personal profiles

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Tips on writing a personal passport

mum and daughter doing homework

  • Be as specific and detailed as possible. For example, don’t say ‘Needs hearing aids checked regularly’ say ‘Needs hearing aids checked three times a day’.
  • Don't say more than you need to - important information might get missed if you write too much.
  • Update regularly, preferably at the start of each new school year as changing schools/teachers can be a particularly challenging time for your child.
  • Don’t include confidential information that will limit who you want to share the passport with. This sort of information can be passed onto a keyworker or teacher in a different way so that the passport can be widely shared.
  • Decide whether to write in your voice (‘My child is deaf’) or your child’s voice ('I’m deaf’).
  • Create different passports for different situations. What you tell your child’s teacher might be very different to what their childminder, scout leader or football coach needs to know. You can see an example of a personal passport created for a football club here.

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Tips on using our templates

  • You'll need Microsoft Word, or a free program that can open .doc files like Open Office or Google Docs, to be able to fill in the templates, and Adobe Reader to be able to download the examples.
  • The grey text in square brackets is just suggestions for what you might want to say. The idea is for you to delete the existing text and replace with whatever you want.
  • You can increase the size of the boxes easily (the rest of the content will just shift down the page) so you can give as much information as you need to.
  • You can change the section headings and add or delete sections. The template is just a starting point which you can adapt to suit your needs.
  • You can change the font size, colour, style etc. of the text in each section to make it more fun and personal.  

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Templates and examples

family on sofa

Early Years (age 0-4)
Template    Example

Primary (age 5-11)
Template    Example

Secondary (age 12-16)
Template    Example

For the template and example of the secondary, post-16 and employment personal profiles your child can fill in themselves go to Personal profiles

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See also