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Personal passports

Photo: Personal passports for deaf children

What is a personal passport?

A personal passport is a summary document of all the most important information about your child which can be shared with any adult caring for them or working with them so they can support your child in the best way possible: for example, your child’s teacher, childminder or guide/scout leader.

Parents use them to share the most important information about their child and make sure they have a positive experience, whatever they’re doing.

Details could include:

  • how they communicate e.g. British Sign Language (BSL)
  • how to get their attention e.g. waving at them
  • what they can and cannot hear e.g. they can hear speech, but only in a quiet room
  • what technology they use, when and how to use it e.g. hearing aids, all day, spare batteries kept in their bag
  • what they may find challenging e.g. they get frustrated if they’re asked to repeat themselves
  • what can help them have a positive experience e.g. giving them regular breaks during activities
    how to keep them safe e.g. watch them closely as they sometimes wander off.

Have a look at our templates (at the bottom of this page) for more examples of the kinds of useful information to include in your child’s passport.

When or where would using a passport be useful?

Personal passports are useful across a range of settings (such as sports clubs, childminders, hospitals, guides/scouts etc.) – not just in school. In our examples we have focused on early years and school settings, but they can be adapted to support your child during a swimming lesson or a hospital appointment.

A personal profile is the same as a personal passport, but has been created by the young person themselves rather than their parents. If your child is of secondary school age or older we would encourage them to create their own personal profile as soon as they feel able to as it’s an important part of developing confidence and independent living skills.

Tips on writing a personal passport

  • Be as specific and detailed as possible. For example, don’t say ‘Needs hearing aids checked regularly’ say ‘Needs hearing aids checked three times a day’.
  • Don't say more than you need to – important information might get missed if you write too much.
  • Update regularly, preferably at the start of each new school year as changing schools/teachers can be a particularly challenging time for your child.
  • Don’t include confidential information that will limit who you want to share the passport with. This sort of information can be passed onto a keyworker or teacher in a different way so that the passport can be widely shared.
  • Decide whether to write in your voice (‘My child is deaf’) or your child’s voice ('I’m deaf’).
  • Create different passports for different situations. What you tell your child’s teacher might be very different to what their childminder, scout leader or football coach needs to know. You can see an example of a personal passport created for a football club here.

Involve your child as much as possible in creating their passport to help build their confidence in identifying their needs and asking for support.

Tips on using our templates

  • You'll need Microsoft Word to be able to fill in the templates, and Adobe Reader to be able to download the examples.
  • The grey text in square brackets is just suggestions for what you might want to say. The idea is for you to delete the existing text and replace with whatever you want.
  • You can increase the size of the boxes easily (the rest of the content will just shift down the page) so you can give as much information as you need to.
  • You can change the section headings and add or delete sections. The template is just a starting point which you can adapt to suit your needs.
  • You can change the font size, colour, style etc. of the text in each section to make it more fun and personal.

Templates and examples

Early Years (age 0–4)
Template Example [link to documents x2]

Primary (age 5–11)
Template Example [link to documents x2]

Secondary (age 12–16)
Template Example [link to documents x2]

Zach's passport [link to document]

For the template and example of the secondary, post-16 and employment personal profiles your child can fill in themselves go to Personal profiles.